Department of Compliance
Elizabeth City State University's commitment and obligation to the principle of institutional control in athletics is consistent with the rules and regulations as set forth by the NCAA, CIAA and the University.
The Compliance office coordinates monitors and verifies all NCAA, CIAA rules and regulations as well as educates the various constituencies of the University and the community at large regarding the practices of these applications. The office is dedicated to providing educational and interpretive support to ensure that all individuals involved in athletics understand and adhere to all policies and procedures and expectations set forth by the University.
The compliance office has put into place an organized monitoring procedures and educational programs that will provide guidance on rules management. All persons within the athletics department are obligated to maintain current knowledge of up-to-date rules regulations and market trends for their respective sport. The Athletics Department has a commitment of institutional control through the use of rules education for its' coaching staff, student-athletes and other administrative staff within the program.
Should a violation occur, violations will be reported in the following manner to the conference office (CIAA) and NCAA with copies going to the Director of Athletics, Faculty Athletic Representative (FAR), President of the University, Conference Commissioner, and all staff members involved in the alleged offense. The Compliance Coordinator conducts an investigation and reports the findings to the Director of Athletics, the Coaching staff, Registrar's Office, FAR and President of the University. Depending on the severity of the violation (major, minor, or self-imposed) corrective action will be taken to rectify the situation that caused the problem and will be duly noted as a part of the permanent records of the university.
It is the goal of the compliance program to place the university in a pro-active position by educating, overseeing and monitoring the intercollegiate athletics program of the university and maintaining a positive environment for its constituents and the community at large.
Remaining Eligible for Practice and Competition:
- You must be currently enrolled in a minimum of 12 hours per semester
- You must have passed at least 6 hours in your last regular term of full-time attendance
- You must have successfully completed either an average of 12 hours per semester or 24 hours since the start of the previous Fall semester
- 75% (which is 18 hours) of the required 24 hours must be earned in the regular academic term. No more than 25% (which is 6 hours) of the required 24 hours can be earned in summer school
- You must officially declare a degree program (major) by the beginning of your third year, fifth full-time semester (junior year)
General Compliance Information:
NCAA Bylaw 14.01.2 Academic Status - To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain progress toward a baccalaureate or equivalent degree.
NCAA Bylaw 18.104.22.168 Requirement for Practice or Competition - To be eligible for practice or competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the institution, which for purposes of this bylaw and its subsections shall not be less than 12-semester hours regardless of the institutions definition of a minimum full-time program of studies.
Please remember the following:
1. A student-athlete shall not engage in more than four seasons of intercollegiate competition in any one sport.
2. A student-athlete shall complete his or her seasons of competition during the first 10 semesters in which the student is enrolled in a collegiate institution in at least a minimum full-time program of studies.
3. A student-athlete shall declare a major by the beginning of your 3rd year/5th semester.
4. NCAA Bylaw 14.4.1 Progress-Toward-Degree Requirements- To be eligible to represent an institution in Intercollegiate athletics competition, a student athlete shall maintain progress toward degree requirements.
What is Progress toward Degree?
1. 12/24 - Satisfactory completion of 24 semester hours of academic credit in an academic year. (This is referred to as the Actual method) or a student athlete can satisfactorily complete an average of 12 semester hours in which the student athlete has been enrolled in a term or terms. (This is referred to as the averaging method)
2. 75/25 - A student-athlete shall earn at least 75 percent of the minimum number of semester hours required (24) during the regular academic year (Fall or Spring) The student athlete shall earn no more than 25 percent of the minimum number of semester hours (24) required for progress toward degree during the summer. EXPLANATION: (No more than 6 semester hours can count in the summer sessions toward the 24 hours you must complete in an academic year!)
3. Six Hour Rule - Satisfactory completion of six-semester hours of academic credit during full time enrollment- EXPLANATION: (Whenever a student-athlete is enrolled in a full time semester, you must pass at least six hours to be eligible for the following semester and met all other Progress Toward Degree requirements!)
4. GPA Requirements - Student Athletes in their second year of enrollment at Elizabeth City State University must maintain a minimum of a 2.0 GPA. This is an institutional policy.
Incoming Freshman Guidelines:
1. Complete financial aid application online www.fafsa.ed.gov.
2. Register with the NCAA Clearing House ($70 Registration Fee)
Web address: www.ncaaclearinghouse.net
Customer service: 1-877-262-1492
More Information: Guide for the College-Board Student-Athlete (www.ncaa.org)
Complete the Student Release Form
Complete Amateurism Certification
NOTE: All prospective student-athletes intending to enroll in an NCAA Division II institution for the first time on or after August 1, 2007 must complete the NCAA Amateurism Certification questionnaire. This questionnaire will be available on December 1, 2006.
DIVISION II REQUIREMENTS
1. Graduate from High School
2. Complete 14 core courses: 3 years of English, 2 years of math (algebra 1 or higher), 2 years of natural or physical science (including one-year of lab science if offered by your high school), 2 extra years of English, Math or Natural Science, 2 years of social science and 3 years of extra core courses (from any category above, or foreign language, no doctrinal religion nor philosophy)
3. Earn a 2.000 grade-point average or better in your core courses; And
4. Earn a combined SAT score of 820 or ACT sum score of 68.
After completing registration, you will be considered a:
1. QUALIFIER, you can practice or compete for Elizabeth City State University during your first year of enrollment as a Full-time student; you can receive an athletics scholarship during your first year enrolled; and you can play four seasons within 10 full-time semesters in your sport as long as you maintain progress toward- degree from year to year.
2. PARTIAL QUALIFIER, you do not meet the academic requirements listed above but you have graduated from High School and meet one of the following: The combined SAT score of 820 or ACT sum scores of 68; OR completion of 14 core courses with a 2.000 core-course grade-point average. As a Partial Qualifier, you: Can practice with your team at its home facility during your first year of college; Can receive an athletics scholarship during your first year of college; Cannot compete during your first year of college; and Can play four seasons within 10 full-time semesters in your sport as long as you maintain progress-toward-degree from year to year.
3. NON-QUALIFIER, you did not graduate from High School, OR if you graduated you are missing both the core courses grade-point average AND the required ACT or SAT scores. As a Non-qualifier you: Cannot practice or compete for ECSU during first year in college (must serve a year in residence- 2 full-time semesters); Cannot receive an athletics scholarship during your first year of college, although you may receive need-based financial aid; and Can play four seasons within 10 full-time semesters in your sport as long as you maintain progress-toward-degree from year to year.